Van Sales

2. Reporting Line

Reports to: Sales Manager / VanSales Supervisor

Supervises: —

4. Day-to-Day Odoo Workflow

Bagason runs end-to-end on Odoo 18 across three legal entities. This role operates inside the system every working day:

• VanSales POS — Daily: open today's session, sell, capture invoice photo on every transaction, validate payment, close session at EOD.
• POS Bank Deposit (bagason_pos_bank_deposit) — EOD: settle cash deposit. CIT (Cash-in-Transit) cron clears the deposit to bank journal within 24 hours.
• Sales Return — Lot price pipeline (bagason_pos_return_lot_price) — Returns scanned on Newland; system fetches the customer's actual invoice price for that lot, applies match_strength badge, blocks over-return.
• Stock picking (van loading) — Morning: confirm picking loaded to van, scan lots. FEFO-driven — system assigns lots.
• Geo-lock (bagason_geo_lock) — Login restricted to UAE IPs. Travelling outside UAE? Notify HR before departure or login fails.

5. Compliance Gates & Controls

The following system-enforced controls apply to this role. Bypassing or working around them is treated as a breach of the Code of Conduct.

• POS invoice photo (bagason_workflow_lock): Every POS invoice requires a photo. Sessions cannot be closed with photos missing.
• Lot price match (bagason_pos_return_lot_price): Returns must match a real invoice; over-return is blocked. No-match-found halts the return — escalate to supervisor.
• Cash variance: EOD cash deposit must match POS session total. Variances are flagged in the daily autobooks audit email; recurring variance triggers HR action.
• Backdating: POS invoices are dated today by definition. Backdated invoices cannot be created from VanSales POS.
• FEFO at loading: Drivers cannot select lots manually; system assigns oldest-expiry lot. Skipping FEFO is a stock-rotation breach.

6. KPIs & Success Metrics

All KPIs below are pulled from Odoo reports and dashboards — no manual spreadsheets.

• Daily sales (AED) vs target — VanSales dashboard
• Cash variance (target: zero) — POS Bank Deposit reconciliation
• Customer drops per day vs plan — POS session report
• Returned / rejected stock % — Sales Return analytics by salesperson
• Invoice-photo compliance % (target: 100%) — workflow_lock audit
• FEFO compliance — system-enforced (target: 100%)

7. Competencies

Behavioural: Integrity (cash custody), reliability, customer service, route discipline.

Technical: UAE light-vehicle driving licence, VanSales POS proficiency, Newland barcode scanner, basic numeracy, English (Arabic, Hindi, Urdu, Malayalam an advantage).

8. Working Conditions

Field-based, six days per week. Van issued at start of shift. EOD cash and POS settlement at warehouse. Lifting required.